Document management

Document management refers to the structured approach of storing, retrieving, sharing and controlling access to organisational documents and information. Effective document management ensures that the right people access the right information at the right time, improving workflows and reducing the risk of errors.

Modern document management systems (DMS) offer features such as version control, access rights, advanced search functions, and integration with other enterprise systems.

In industrial contexts, document management is especially critical for handling technical drawings, specifications and maintenance manuals. A well-implemented DMS supports productivity, regulatory compliance and information security.

See also: Content management system (CMS)